You can restrict who can see an event type on the events calendar. This is useful for managing the visibility of training aimed at a group of users, for example, only management or head office staff.
⚠️Important: You will need access to the Admin Tool and specific permissions to create user groups If you need access please raise a case.
Create an event user group
To control who can view specific event types, start by creating a user group. This group lets you include or exclude users based on their role, site, division, or position.
Sign in to the Admin tool.
Click User Groups.
Click Create.
Name the user group, for example, Events: Head office only.
Next, include or exclude the positions, sites, divisions, or roles required in the ruling. Click on the + icon to make your selection.
Click Save Inclusions.
Click on the < back icon to go back to the user group lists.
Find the group you created, then turn on the toggle icon under the column Available for Allocation.
The user group will now appear in the drop-down list to choose from in the events editor under the Who can see this? option.
Restrict an Event Type
This feature lets you control who sees each event type on the calendar—perfect for targeting specific audiences like managers or head office teams.
Sign in to the platform.
Click Events.
Click the cog
icon.
Click
next to Event Type.
Locate the event type.
Click the 3 dots next to the event and click Who Can See This?
Type in the name of the user group in the search box and select it when it appears
Click Done.